Spring Rosters are due on January 3rd at 5:00 pm. Please have your House Manager send your house roster using this template to the Assistant Director of Fraternity and Sorority Life, Kerry.firstname.lastname@example.org.
Download these Helpful Resources
Temporary Roll-Off Dumpsters
Temporary roll-off containers are scheduled to be spread throughout the Greek/Religious Sector for the remaining Fall 2023 and Spring 2024 semester at the following times:
December 11th, 2023 - December 14th, 2023
- January 3rd, 2023 - January 8th, 2023
- February 5th, 2023 - February 9th, 2023
- March 4th, 2023 - March 8th, 2023
- April 1st, 2023 - April 5th, 2023
- April 29th, 2023 - May 3rd, 2023
- May 13th, 2023 - May 17th, 2023
- 730-169887 GT SIGMA NU 750 Fowler st.
- 730-169888 GT ALPHA TAU OMEGA 205 4th st.
- 730-169889 GT PHI GAMMA DELTA 841 Fowler st.
- 730-170162 GT DELTA UPSILON 801 Techwood Dr.
If you have bulk items to get rid of outside of these allotted times: (1) wait to dispose of it until the next container date (2) donate it to a local non-profit and/or take it to the dump (3) order a temporary dumpster from a third party.
Roles and Responsibilities of House Managers
House Managers serve as important student leaders within their respective chapters and the Greek & Religious Neighborhood as a whole. House managers are elected by their peers to maintain a safe and clean living facility, and are additionally accountable for these responsibilities:
- Reading, understanding, and ensuring chapter compliance with all applicable policies, procedures, deadlines, and documentation associated with Chapter, Greek & Religious Neighborhood Association, and the Georgia Institute of Technology
- Maintaining regular communication with local house corporation board (HCB), fraternity housing corporation (FHC), or landlord to relay any issues with the facility or relevant campus communication
- Relaying messages from Georgia Tech departments (i.e. Facilities, OSWMR, Fire Safety, Parking, etc.) to residents and members of the property
- Maintaining Fire Code and cooperating with regular fire drills and fire inspections
- Communicating appropriate dumpster use guidelines to the chapter and holding members accountable for misuse
- Establishing and updating a comprehensive housing management handbook for the chapter’s facility
- Attending any House Manager trainings or meetings
- Maintaining a positive appearance of the facility property from the outside (i.e. lawn care, trash, appropriate signage, etc.)
- Submitting house resident rosters each semester per the communicated deadlines to the Office of Fraternity and Sorority Life
- Securing and preparing chapter property for any extended closures
Safety & Security Considerations for Greek Houses
General Safety Procedures:
Safety awareness starts with ensuring that the physical condition of the chapter house is safe and free from major maintenance problems. This is done by conducting a safety inspection of the entire house and grounds.
- Review with chapter the need for 24-hour lock-up and all procedures members need to know for keeping the house secure.
- Review with the chapter the hours the house is closed for visitation.
- Have a good first aid kit in the President or Live-in Advisor's room and in one 24-hour access place (kitchen, TV room).
- Have 2 members of the chapter skilled in Cardio-Pulmonary Resuscitation (CPR).
- Store flammable materials in an airtight can outside of the house.
- Unplug appliances when not in use (especially irons).
- Confirm that the washers and dryers are grounded to avoid electrical shock.
- Post emergency phone numbers by all common-areas.
- Report all strangers loitering near the chapter house, or on the campus to GTPD.
- Keep the chapter house door locked 24 hours a day.
- Never prop open a door for someone who will be coming in later or who does not have a key to the house.
- Never leave windows open when no one is in that room.
- Always walk in groups when leaving the house at night.
- Make sure the exterior of the house is well lit. Replace burned out bulbs immediately.
- Inscribe TV, stereo and other valuables with an ID number.
Frequently Asked Questions
What should I do if I was just elected as House Manager?
Please contact the Office of Fraternity & Sorority Life with your name, preferred email, phone number, chapter, and indicate if you are a temporary HM or serving full-term. It is important that House Managers’ contact information is always on file, up to date, and accurate. We will then add you to the appropriate email listservs, contact sheets, etc. for our records. You can also read through the resources listed here to familiarize yourself with current policies!
Our chapter receives mail at the Student Center Post Office; how do I ensure residents are approved to pick up mail?
The Student Center Post Office has an Authorized Mail Pick-Up List for each house on file. Each semester, house managers should ensure this is updated with the names of members who are approved to pick up mail on behalf of the address. If any changes need to be made, a new list should be emailed to the SCPO or printed and handed directly to the front desk. Download the authorized list form at the top of this webpage.
Why do some houses get their mail delivered to the Student Center Post Office?
At this time, only 15 houses receive chapter mail at the Student Center Post Office due to zoning from the City of Atlanta. Mail is still addressed to their street location but is ultimately delivered to the SCPO for pick-up. Students must be on the Approved Mail Pick-up List to pick up mail for their house.
When are the GRNA meetings?
Greek & Religious Neighborhood Association meetings are typically held each month within the Fall and Spring semesters. The dates are announced in advance by the GRNA chairs. One representative from each house, ideally the house manager, is required to attend. A member of any committees under your position, a member of your House Corporation Board and/or your House Director are always welcome to attend if desired. House Managers are encouraged to meet 1:1 with either the GRNA representative of their council or with staff in the Office of Fraternity & Sorority Life to go over issues, concerns, or new projects on an individual basis.
How do we submit resident rosters?
Please upload an .xlsx file to this form by 5:00 pm, January 3rd
Column headings must include: GTID, Last Name, First Name, GT Student (Y/N), Member (Y/N), Emergency Contact Name, Emergency Contact Phone
House Managers are also responsible for communicating any changes to the roster in the middle of the term if someone moves in or out. Email Kerry McCarthy (Kerry.email@example.com) any changes to your roster after the initial upload.
House roster submissions are required at the start of each term (Fall, Spring, Summer) by the communicated deadlines.
Our dumpster is full; what should we do?
Do not place any trash on the ground near your dumpsters! If your dumpster is full, please let OSWMR know by filling out this form to report any issues regarding your dumpster unit: https://facilities.gatech.edu/form/dumpster-issue-reporting-form
What can go in the dumpster near my chapter facility??
The only item that can go in these dumpsters is BAGGED TRASH. There can be no furniture, mattresses, carpet, tree branches, or construction materials placed in/near your dumpster. Doors to the dumpster unit must be closed at all times. All trash must be placed inside the unit.
My chapter put furniture by our dumpster. Why is this a violation of GRNA policy?
If dumpsters are used incorrectly or there are materials blocking it, the trash cannot be removed. Therefore, the schedule of emptying becomes interrupted, or machines used in the process can be broken. One missed pick up can lead to serious health and safety concerns for the entire community.
Where can I put furniture that I need to throw away?
First, if the furniture is in good condition, you should consider donating your items to local, charitable organizations. Locations nearby include: Salvation Army, Goodwill, and Atlanta Furniture Bank.
Any furniture items that are not good for donation can be placed in the temporary roll-off dumpsters spread throughout the community monthly. If you need a temporary roll-off dumpster to assist with bulk waste from a large event or construction outside of the scheduled times available, please request your own using this form: https://facilities.gatech.edu/form/temporary-roll-off-request
What if we have hazardous waste to get rid of?
Please work with the Hazardous Materials office in EHS to arrange a pick-up of chemical waste, biohazardous waste, batteries such as Alkaline, NiCd, Lithium Ion, Lead Acid, bulbs and ballasts such as fluorescent bulbs, Hg bulbs, HID Bulbs, and light ballasts, or other waste such as Latex Paint, Oil-based Paint, used oil, mercury (Hg) containing devices, and empty drums (15-gal or larger) for proper disposal.
How should we get rid of a refrigerator?
The Office of Solid Waste Management & Recycling will pick up household mini fridges for $45.00 and full sized refrigerators for $50.00. Payment is for the removal and disposal of freon. The remainder of the refrigerator will be recycled. NO commercial refrigerators. The refrigerator must be EMPTY.
DO NOT place a refrigerator inside or beside a dumpster. Request a pick-up using this form: https://facilities.gatech.edu/form/refrigerator-pick-up
Our chapter wants to be more sustainable and do our part to save the earth; what should we do?
Cardboard: If your dumpster unit is not accompanied by a rolling gondola, cardboard must be broken down and placed neatly next to your dumpster. It cannot contain food, plastic, or other material. Pizza boxes should always be thrown away in the dumpster.
Recycling Stations: There are currently 2 designated recycling stations within the Greek Sector. Your chapter can receive free, durable clear bags specifically for recycling through the Office of Solid Waste Management and Recycling. You can also request temporary roll away recycling container for special/large events here: https://facilities.gatech.edu/request-containers-form
My chapter has trash on our lawn or a poorly maintained landscaping. Why is this a violation?
House Managers and other chapter leaders are expected to maintain an aesthetically pleasing Greek community. The Greek Sector is a part of campus, therefore, the general appearance of the Greek Sector is a reflection of the caSector is not only important, but a necessity. Fraternity & Sorority Life staff check each facility for lawn maintenance (including overgrown plants and weeds, grass that needs to be cut, and hedges that need trimmed), general cleanliness, and proper dumpster use on a daily basis. Each issue observed is documented through the FSL system and an email is sent to the chapter leadership, explaining the items which need attention.
Chapter properties are to be free from trash and debris by 8am each day when house checks will be performed by an FSL staff member.
Does the contractor or vendor we hired need to park somewhere special?
If a vendor or contractor is visiting a Greek house with a vehicle, their parking options are as follows:
- The vendor/contractor can park in a legal parking space on your property
- The vendor/contractor can park in the nearest visitor lot and pay the posted rate
- The vendor/contractor can park on GT’s property (in the zone outside the house) with a valid GT permit.
Vendors/contractors who visit the Greek houses frequently for business purposes are required to display a vendor permit in each vehicle. If multiple vehicles/vendors are onsite at the same time they each need a permit. If multiple vendors are onsite at different times a permit can be shared between the vendors. This would be managed by the house. Vendor and Contractor Permits may only be purchased in the PTS office.
Cost: Daily: $15; Weekly: $45; Monthly: $115; Annually: $865 (single location only)
Reserved parking is available for vendor/contractors of the Greek houses (students cannot park in reserved spaces). A valid permit must be displayed in all vehicles parked in reserved spaces. Access to the reserved space would be managed by the house. To request a reserved space, please email the PTS customer service manager (firstname.lastname@example.org) 72 hours in advance of needing the reserved space.
Cost: Daily:$15; Annually $750 (in addition to the cost of an annual permit)
Please note that PTS understands that in rare cases emergencies happen and a vendor/contractor may need to respond immediately to a house, leaving little or no time to purchase a permit. In these rare cases they ask that you contact their office first and let them know the name of the contractor, location, license plate and make and model of the vehicle(s). You can contact their office via email at email@example.com or call the 24 hour dispatch at 404-385-7275; however, a valid permit must be purchased no later than the next business day.
Why can't we park on the lawn of our own property?
Fulton County has clear Codes for parking on grass
- It is illegal to park cars on grass, side or rear of yards.
- This includes wrecked cars and cars without tires or tags.
If vehicles are found to be parked on the lawn of properties in the Greek Sector, a warning will be issued by PTS or FSL and if the issue persists, Fulton County Code Enforcement will be notified.