COVID-19 Guidance from Fraternity and Sorority Life

COVID-19 Communication from the Office of Fraternity and Sorority Life: March 19, 2020 at 3:15pm

 
Greetings Fraternity and Sorority Community,
 

This email will cover updates and recommendations regarding campus and chapter events, available campus services and running chapter meetings virtually.  As stated by the USG yesterday, all system and individual campus in-person events, including commencement ceremonies, have been canceled for the rest of spring term.  This includes fraternity and sorority related council and chapter events.

 

As a reminder, Georgia Tech is moving all instruction to a distance format for the remainder of the semester. Students are asked to stay away from campus for the rest of the semester. For the latest information and FAQs from Georgia Tech, please continue to monitor this website. For other reliable guidance, please see the USG’s coronavirus webpage, the CDC’s recommendations,  and the Georgia Department of Public Health’s daily status report

 

Services Available on Campus

Georgia Tech STAR: For any students remaining on campus during this time, Klemis Kitchen (our on-campus food pantry) is well stocked with food and toiletries. They are glad to save you a trip to the store! Feel free to reach out to them at gatechstar@gatech.edufor more information.

 

Dining Services: Operational hours from March 17-30

 

Airport Shuttle: Monday March 23 through Tuesday, March 31. Direct transportation to Hartsfield-Jackson Atlanta International Airport - South Domestic Terminal only.

 

Fraternal Excellence Awards Virtual Experience 

Fraternity and Sorority Life is committed to celebrating the wonderful accomplishments of the Greek community. We would still like to acknowledge our community through a virtual platform. More details will come in the near future.

 

Tips for Virtual Engagement

7 Tips for Improving your Remote Meetings

How to Host Officer Elections on Engage

Staying in Touch and Navigating Remote Community Operations NIC webinar for IFC Officers and Advisors

  • Monday, March 23, 2020 – 3:00 to 3:45 p.m. EDT
  • Tuesday, March 24, 2020 – 3:00 to 3:45 p.m. EDT

How to Bring Physical Events into the Digital World webinar

  • 2:00pm ET on March 20, 2020

Council Operations

Please look out for guidance from your council president in the coming weeks for information on the continuity of council operations and meetings.  Councils will still be voting on business and planning for summer and fall activities.

 

NPHC/MGC Considerations for Intake

All events have now been canceled for the duration of the academic year as outlined by the USG. This includes but is not limited to co-curricular activities, in which fraternity and sorority activities are classified. 

 

Virtual activities are permitted and supported by our office, but any form of in person gathering as outlined by the USG, is not. This will impact membership intake activities for many chapters as well as new member presentations and showcases. 

 

Due to the canceling of all campus events the Office of Fraternity and Sorority Life needs the following information from each NPHC and MGC organization having membership intake this semester:

  • An update on where your chapter is in the membership intake process (ie. we have initiated our candidates, our candidates have been presented to campus, our candidates are still completing the membership intake process and have 2 more weeks, etc). Be very specific and detailed.
  • If your chapter is still conducting intake activities, how do you plan to modify your process to occur virtually.
  • If your chapter has initiated the candidates, but a new member presentation has not occured, how do you plan to do so virtually.
    • All candidates for membership must be made visible to campus by the beginning of finals. Visibility includes but is not limited to: Social media, website announcement, email via organization listservs. 

Please email this information to Janise McKenzie at jmckenzie37@gatech.edu.  

 

As stated earlier, all events have now been canceled through the duration of the academic year and we recommend that your organization considers the following:

  • Social distancing is still  in effect and the CDC does not recommend groups gathering with sizes larger than 10 people.
  • If your organization decides to deviate from the guidelines outlined by the USG and the CDC, that is a personal/organizational decision that may be a violation.
  • If your organization decides to practice social distancing while still finishing the membership intake process, these activities will have to take place off campus as Georgia Tech is no longer permitting in person activities.
  •  

Mental Health

  • Give members the space to be upset, or sad, or angry. Many of the events of Spring semester are the ones they look forward to, so their feelings are real.
  • It is OK for you as President or as another Officer to take time for yourselves… these changes are impacting your collegiate experience as well as the experience of your members. 
  • Counseling support and guidance services for students remains available in a modified way.

If you or your members are struggling during this uncertain time, please see the Anxiety and Depression Association of America’sstrategies and tips for coping with COVID-19 anxiety, the CDC’s resource for managing anxiety and stress, or the GT Counseling Center’s self-help resources.

 

The Georgia Tech Counseling Center remains committed to supporting student wellbeing and resilience. Based on CDC and Department of Public Health recommendations to limit personal contact to reduce the risk of infection, GTCC is implementing the following temporary service changes.

 

These changes are in effect from Monday, March 16, 2020 through the end of the semester:

  1. Individual and group counselors will be in touch with clients in order to provide case management and support as needed, as well as to provide additional resources and emergency contact information. All workshops are currently suspended.
  2. GTCC is currently exploring telehealth service options in order to be able to provide on-going therapy service. We will provide more information as it becomes available.
  3. Clients with questions may reach out to their individual and group counselors via email.
  4. Clients can continue to reach a counselor at any time via phone by calling our main number at (404) 894-2575 during business hours. After business hours, select option 1 to speak with the after-hours counselor.
  5. If you are experiencing a life-threatening emergency, call 911.
  6. The following are other emergency resources:

Campus Police: 404-894-2500

Office of the Dean of Students: 404-894-6367

Victim-Survivor Advocate: 404-385-4464/4451

Georgia Crisis and Access Line: 1-800-715-4225

National Suicide Prevention Lifeline: 1-800-273-TALK (8255)

Trevor Lifeline: 866-488-7386

CrisisChat.org

 

COVID-19 Communication from the Office of Fraternity and Sorority Life: March 18, 2020 at 10:15am

 
As you now know, Georgia Tech is moving all instruction to a distance format for the remainder of the semester. Students are asked to stay away from campus for the rest of the semester. For the latest information and FAQs from Georgia Tech, please continue to monitor this website. For other reliable guidance, please see the USG’s coronavirus webpage, the CDC’s recommendations,  and the Georgia Department of Public Health’s daily status report.
 
This following information is in regards to chapter facilities.  We will be sending a separate communication regarding events, hosting chapter and council meetings, etc.  later this afternoon.
 

Chapter Facilities

As previously mentioned, students living in residence halls will be required to move out.  Exceptions will be made for students who truly do not have any other options. We are requesting that each house corporation board follow the same directive. We are aware that a few students may still be conducting research, co-oping or interning and will need to remain here in Atlanta and in your facility. 

 

Therefore, by Monday, March 30, the Office of Fraternity and Sorority Life needs the following from each housed chapter:

  • A roster of who remains in your facility (first/last name, email/phone number, GTID)
  • A brief description regarding plans for your facility for the rest of the semester (food service, closing, cleaning, etc.)
  • 2 main contacts for the property

Please send this information to Mattie Smyth msmyth7@gatech.edu and Jamison Keller jkeller38@gatech.edu

 

We recommend a staggered move-out timeline with no more than 10 students/individuals moving out at a time. For any meal service still being provided at the house, we recommend a grab-and-go option that allows for social distancing. Please be sure to properly secure the house before any final closures. If your facility will be completely vacated, please let us know ASAP and we will have GTPD increase their patrols for security purposes.

 

U-Haul Storage: The CEO of U-Haul announced a 30 day free storage for students needing to leave campus. Contact your closest U-Haul location to access the offer.

 

Temporary Roll-Off Dumpsters

There are currently 4 temporary roll-off dumpsters located throughout the sector for your use in moving your belongings out. 

 

Items that are acceptable for these dumpsters include: furniture, carpet, mattresses, dirt, tree branches (maximum 4 ft.), sand, construction materials, and other bulky items. NEVER place the following items in a roll-off dumpster: electronics, metal, refrigerators, used oil, flammables, fluorescent tubes, paint/solvents, propane tanks, car batteries.

 

On March 23rd, two of them will be picked up and two will remain until March 30th (one near Sigma Nu and one near Delta Upsilon will remain).

 

Package Pick-Up at the Student Center

As many of you move out of your Greek housing due to the campus change in operations, we are requesting that all packages be picked up from the Georgia Tech Post Office prior to departing campus.

 

As the Student Center will officially close in May until late 2022 to undergo renovations, it is imperative that all mail and packages are collected from the Student Center Post Office location.  We will be open to serve you in our temporary location beginning in Summer 2020.

 

The Package Pick-up window will be operational, Monday-Friday, 10 a.m.-4 p.m.; Retail Services will be open Monday-Friday, 10 a.m.-3 p.m.  

 

Residents should also:

  • Forward your mail to your place of residence through this form (please do not attempt to forward your mail through USPS's website, use only the linked form)

  • Redirect any auto-ship subscriptions – specifically perishables and medications 

  • Coordinate with carriers to have packages redirected to your place of residence

For questions about this request or postal services during the campus closure, please contact the Postal Services team at postofficeask@po.gatech.edu.

COVID-19 Communication from the Office of Fraternity and Sorority Life: March 13, 2020 at 12:45pm

Greetings GT Fraternity and Sorority Community,

As you saw, President Cabrera has stated that “All students are asked to stay away from campus until at least March 29 and perhaps longer. You do not need to vacate your residence halls, but you should pack whatever equipment and instructional materials you need to follow your courses online and be prepared to be away from campus for an extended period.”

The staff in FSL are aware that many of our members, officers, parents, alumni, advisors, house corporations, and headquarters are concerned and are waiting to learn what will be the next step. Be assured we will communicate any and all updates as soon as we are made aware. Please be consistently checking the GT website while you are away for Spring Break as the situation can change daily, if not hourly. Updates can be found at: http://health.gatech.edu/coronavirus.

Since preparation is always the best way to respond to situations like this, the Office of Fraternity and Sorority Life recommends the following:

  1. GT is strongly advising students to pack for 2 weeks and stay home until March 29th. Other houses here at Georgia Tech have made the decision to close the house to non-members and non-essential personnel during the week of March 23rd. While we cannot mandate, our recommendation for housed chapters would be to match the decisions of campus residential facilities. GT is working with students who don’t have other housing options to remain on campus. We encourage you to make a list of members living in your facility who may find it difficult to leave campus (i.e.- international and out of state students). This will help determine to what extent the chapter facility would be used.
  2. Work with your housing corporation boards so they are a part of all information gathering and decision making.Contact your chefs, caterers, house cleaners, etc. now to determine how and what services would need to change to provide for only those still present in the chapter facility. Some houses are working with food service providers to have grab-and-go options to limit congregation during meal times.
  3. All events scheduled until March 29th, should be postponed or canceled. In accordance with best practices around the country, it is strongly advised you cancel high density gatherings for the rest of the semester (registered parties, mixers, philanthropy, formals, etc.) While not required to cancel at this time, we strongly recommend you are prepared to do so and have a contingency plan in place to be as proactive as possible.
    1. The Greek Week chairs have made the tough decision to cancel Greek Week. For memers who were in the process of purchasing shirts, they have been ale to cancel the order and will be reimbursing you for your deposit. 
  4. For NPHC and MGC organizations currently conducting membership intake activities, please consult with your regional director to determine if other means of intake sessions can happen or if membership intake activities need to be postponed until further notice. Please continue to monitor the communication from Georgia Tech regarding guidance for events, this will help determine how to proceed with new members presentations.
  5. Continue to follow the guidelines we have been sending out regarding washing hands and using hand sanitizer. Keep large bottles of hand sanitizer at each entrance/exit of your living arrangements and insist everyone use when coming and going. Please keep computers, phones, door handles, etc. wiped down consistently.

Like previously mentioned, we will communicate further information when we are made aware. Please continue to follow the guidance of the CDC, your national organization, and continue to monitor the evolving updates from Georgia Tech. Make decisions with member safety at the forefront of your mind.

Be well,

Fraternity and Sorority Life Staff (Jamison, Janise, and Mattie